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metro devil
10-18-2005, 10:50 AM
Hi everyone,

I hope this is the appropriate place for my issue/question and I'll appreciate any advice given. Please bear with me as I give a little background.

I am not a webdeveloper by profession. I have always been interested in web design and I would always fool around making little websites. I was approached last year to help out a new non-profit organization by making a website.

They knew what I could do, and they said it was only a "small presence on the web" that they were looking for. He told me he wanted some text with their logo displayed and that was it.

The group is involved with a sports team so their most active time is during the season. The small presence has turned into a pretty elaborate website (compared to anything else that i've ever done) that includes a small flash opening page, a photo gallery, a blog, a shop that uses PayPal and a few other things. It's taken alot of my free time and I sometimes get asked for "something new" every other week.

The 1st year of the organization is coming to an end and I'll have a few months before year 2 begins. I would like to run this volunteer work of mine more as a business but don't know where to start.

I've always known that I wouldn't get paid, but I need your help in setting up a strategy. When you all take on a new client, what type of timeline do you give them? Do you tell them that they need to give you all their ideas by a certain date? Do you setup dates throughout the year where you will allow them to change things on the site?

I basically don't want to get stuck doing new things every week because the guy suddenly got a great idea while he was sleeping the night before. I'm not a businessman ... I'm a normal tech guy that doesn't want to spend all his free time on a volunteer website.

I thank you for taking the time to read this long post.

-md

JPnyc
10-18-2005, 01:40 PM
Well since you're not being paid, it's difficult to say. I usually sit with them and discuss ideas for the site, ask that they have the content they want on it together by that time, including any artwork/images they want on it. Then I figure how long it will take me to build it, and I submit it to them for approval once done. I'll make minor changes to it after that. But if they want ongoing changes, I would charge maintenance for that. But since you're not charging to begin with, it's entirely up to you what you want to do and don't want to do. There are no rules here. You're doing them a favor.

NetNerd85
10-19-2005, 11:35 AM
Follow this link and download the document (don't worry its not spam & not mine, just something I found useful), it contains all you need to know :)
http://webmasterbusiness.sitesell.com

stanleyns
10-20-2005, 02:18 AM
kewl link.. nice article netnerd85 :)

infinium
10-22-2005, 04:02 PM
Metro,

Since you are doing it for free, and there are no 'legal' contracts or bindings... I would recomend just telling the guy exactaly what you will do, and what you will not. Sometimes you have to be blunt, and completely honest with people for them to get the idea.

Most of my clients have absolutely no idea how much time and energy goes into designing a website, and don't know that one tiny little change could take hours.

However... if you are really interested in running the whole arrangement like a business, I would highly recomend that you buy Web Project Management, by Ashley Friedlein. It is a great book, and it has given me a great process by which to run my web development projects. You can also visit Ashley's website at http://www.e-consultancy.com.